How to send gifts to remote employees

1. Collect addresses, with the person's OK, and say what you'll use them for.
2. Set one amount per gift for the occasion, the same for everyone.
3. Choose a gift for each person, or let a tool suggest one that you confirm.
4. Ship from the store to each home. No one packs boxes, and nothing sits in an office no one visits.
5. Add a note from their manager.

It can be the hardest part. Some gifting tools let each person add their own shipping address when they choose a gift; others need you to have every address up front.

Whichever way you do it:

• Ask, don't assume. A payroll address may be out of date, or not where they want a parcel.
• Say why. "We only use it to send you gifts" is enough, and then keep to it.
• Keep it in one place, so you don't ask again next time.

In a Gratos workspace today, each person needs a US delivery address on their page before a gift can be bought for them. Add it yourself, or import your people from a CSV.

Something they'll use, or a few honest words. If the budget is small, a handwritten note about what each person brings to the team can do more than a cheap gift.

Be wary of logo gifts. SwagDrop, which sells company merchandise, surveyed 2,500 full-time employees in the US and Canada for its own 2026 study: only 30.5% said the last branded item they got at work was something they would have chosen themselves, and 14.1% didn't keep it (ASI Central, June 9, 2026, read October 29, 2026).

So pick for the person: good coffee for the coffee drinker, something for the desk they work at every day, and always the note.

Earlier than for people in the office. Each store sets its own shipping times, and nothing is bought until it's approved, so leave time to collect addresses, review the list and approve. For the holidays, see holiday gifts for employees.

1. Pick the people. Choose them in Gratos or import a CSV. Gratos flags duplicates as it imports.
2. Set the occasion and the campaign's total budget. Gratos warns you before approval if the estimated total goes over it.
3. Choose the gifts. Gratos suggests a gift for each person from what's saved about them, or you choose one.
4. Add a card. Gratos can draft a card message for each person, and you can edit it.
5. Approve. You review the list and approve the campaign's total.

Gratos places each order on the store's own website, and each store ships to each person's home. One view shows every gift and its status, from approval to delivery. Teams that use Slack can also run a campaign there; see the Slack app for how it works in Slack.